Workforce3 One - Support Site

How to Add a New Resource - Calendar Events

Last modified on 06/30/2010 05:17 PM - By Nuno Albuquerque
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  1. Login to your Community of Practice (See "How to Login to a Community of Practice"). 
  2. If you are an approved administrator of this CoP, you will now see a "Console" link in the upper-right corner of your screen. Click on it to enter the Management Console.

  3. In the Management Console screen, click on the "Events" icon or menu link. 

  4. On the next screen (the "Calendar" screen), you will see the current month's calendar.

  5. To add a new event, click on either the "New Event" button at the top-left of the screen, or click on "Add New Event" (on the calendar) on the specific day for which you'd like to schedule your event.
  6. The "New Event" input screen will appear, where you can add the details of your new event

    • Type a Title for your new event in the "Title" box
    • Type a Description for your new event in the "Description" box
    • Skip Alias
    • Re-enter the title of the event in quotes ("...") in the Keywords field.
    • Skip Created On
    • Click on the appropriate Tags in the "Tags" box on the right.  Tags are similar to keywords, in that they describe what kind of content will be in this event.  However, tags are more powerful than keywords and help to identify your events by category or by topic in the website's "Popular Topics" widget, so they are very important. 
      • Note:  If you need to tag your event with a tag name that is not currently there, please contact Maher & Maher with the requested new tag name.
    • Change the  Resource control buttons on the bottom-right of the screen:
      • ENABLED = allows your event to be enabled (active) or disabled (inactive).  "Yes" means the event is active for viewing by the public, "No" means it's not.
      • VISIBLE = allows your event to be listed on the CoP so users can find it.  "Yes" means users can find and navigate to your event from the CoP, "No" means your event listing can be viewed only by a private URL.
      • PUBLIC ACCESS = allows your event listing to be accessible without logging in to Workforce3One.  "Yes" means the event listing is accessible without logging in to Workforce3One, "No" means users have to login to view the event listing.
      • SEARCHABLE = allows your event to appear in search engine results on this CoP.  "Yes" means the event can be found with the site's search engine, "No" means it can't.  This should be left at "Yes" if your event is a public event.
      • TRASHED = sends your entire event to the recycle bin.  "Yes" means the event is in the recycle bin, but you can still recover it in the future if you need to.  This is not a permanent delete.  To permanently delete an event, see "How to Edit an Existing Resource."
      • FEATURED = not applicable to events; leave at the default setting of "No."
      • COMMENTS = allows you to add a comment box under the event on the site that users can use to comment on the event's usefulness, etc. "Yes" means there will be a comment box; "No" is the default.  
      • IS TBA = allows you to set this event as "To Be Announced."  "Yes" means the event is not formally ready to be announced; "No" is the default. 
      • ALLOW REG = allows you to offer registration for your event.  "Yes" is the standard default.
    • Add the Event Information:

    •  Modify the Start Date and time, End Date and time, being sure to keep the same format as shown.
    • Skip Presenter, Moderator, Location, Conference Phone, Conference Phone Code, &  Attendee Limit.
    • Remove the check mark under Meeting URL by clicking the box. This option is not needed for adding a calendar event.
  7. Click Save in the upper left hand corner, to save your changes.
  8. Your event should now be visible on the calendar and/or the events listings page. The list page is sorted by date.
    • Note:  It takes approximately one hour for changes made on the console to appear on the live site.  If you need your changes to appear sooner, please contact Maher & Maher. 
  9. To see what your new event looks like on the "live" site or to edit it, click on the event on the calendar.

  10. To edit your event, click on "Edit Resource" on the right side of the screen (only administrators will see this button - users will not).  This re-opens the "New Event" input screen.  Make any changes and click "Save."